Overview

A timesheet is used to track hours for individual volunteers or for all volunteers belonging to a specific household.

Viewing Timesheets

1. Go to Hours

2. Search for timesheets by volunteer or household name

3. You can also filter the list of timesheets by clicking Filter

4. Click on a timesheet to view details and a log of upcoming or past activities and shifts that were recorded on the timesheet

Creating Timesheets

1. Go to Hours

2. Click Add timesheet

3. Select the schedule the timesheet is tracking

4. Choose if the timesheet should track by household or individual

5. Choose a household or a contact

6. Enter the number of required hours that the volunteer (or volunteer household) must meet

7. Click Create

Any existing activities or shifts the volunteer or volunteers in a household are signed up for, will appear in the Timesheet's log.

Automating Timesheet Creation

Create a new timesheet for every single volunteer can be tedious. TeachHero provides an option for automating the creation process for new volunteers.

Using automation rules, you can trigger the creation of a timesheet when specific conditions are met.

To automate timesheet creation:

1. Go to Hours

2. Click Automation

3. Click Add Automation

4. Enter a description explaining what the automated process is doing

5. Select when the automation rule should be triggered

6. Add conditions by clicking Add condition and selecting a condition type and what it should match or not match

7. Select a action (Do this)

8. Choose the options you want for the timesheet

9. Click Create

10. Toggle Enable to turn on the automation

If you want to apply the automation to existing volunteers instead of only new ones, click Actions -> Run Automation. Then click Run now to run it.

Manually Logging Time

Activities and shifts that the volunteer(s) signs up for will appear on the timesheet's log. An admin can manually record time that does not belong to an activity or a time.

1. View a timesheet

2. Click Log time

3. Describe the activity

4. Select a status

5. Choose how to log time either by entering the total hours or logging a start and end time

6. Click Record